Participation Verification for Students

Your academic success is greatly dependent on your participation in class. The University of Hawai’i supports student success by requiring faculty to identify the initial attendance of all students enrolled in their classes. Effective fall 2021, students who fail to participate by the late registration period for a class will be administratively dropped from that class (Executive Policy 7.209). Students may also be dropped from dependent prerequisite and/or corequisite classes if participation is not established in both courses.

Please refer to General Steps for Students below which highlight student responsibilities/expectations:

General Steps

General Steps for Students

Click on each step to display details.

Participation Verification for Students | MyUHINFO (1)

Establish “participation” in all of your classes

For in-person classes and hybrid classes, physically attending class is the simplest way to establish “participation” because it presents the opportunity for academically-related interaction between faculty and student. For classes that are exclusively online, however, merely logging into class without active participation DOES NOT establish “participation.” Here are some actions that meet the requirement for in-person, hybrid and online classes:

- “Participation” includes, but is not limited to:
  1. Attending a synchronous class, lecture, recitation, or field or laboratory activity, physically or online, where there is opportunity for interaction between the instructor and students;
  2. Submitting an academic assignment;
    - NOTE: If your class is set up to use the Laulima Engagement Tool, submitting the Week 1 Assignment will meet this participation requirement.
  3. Taking an assessment or an exam;
  4. Participating in an interactive tutorial, webinar, or other interactive computer-assisted instruction;
  5. Participating in a study group, group project, or an online discussion that is assigned by the institution;
  6. Interacting with an instructor about academic affairs

Participation Verification for Students | MyUHINFO (2)

Watch for any notification of non-participation and respond accordingly

Students reported as non-participating in one or more of their classes, will: (1) be notified by email to their official @hawaii.edu addressand (2) in STAR, see a temporary “X” grade assigned for the class. Some campuses may also send text messages to students who have been marked as non-participating. The identified class(es) and, if applicable, dependent classes (e.g. co-requisites) will eventually be dropped from the student’s schedule. Students should contact their instructor immediately if they were mistakenly marked as non-participating. Students receiving services/benefits based on enrollment (e.g. financial aid, military benefits, student employment) should contact the appropriate office to understand how they may be affected.

Students NOT reported as non-participating (i.e. no email notification received and no “X” grades assigned) do not need to take any further action and should continue to focus on their studies.

Participation Verification for Students | MyUHINFO (3)

Reapply for admission if you did not participate in ANY of your classes

Students who are dropped from all of their classes for non-participation will need to reapply for admission to register for classes in the subsequent semester. They should contact the Records/Registrars Office at their home campus for further details.

Summer 2024 Important Dates

Your class start and end dates display in STAR GPS (link to instructions).

Description	Class Length in Weeks	Class Start and End Dates	Students Must Demonstrate Participation
Summer Session I	6	May 20 – June 28	May 20 – May 21
Summer Session II	6	July 1 – August 9	July 1 – July 2
All other classes	Varies	Login to STAR GPS or Search for the course on Class Availability	During the late ADD period for the class

*If your instructor is using the Laulima Weekly Engagement feature, the participation requirement may be met by submitting the Week 1 Assignment.

Fall 2024 Important Dates

Your class start and end dates display in STAR GPS (link to instructions).

Description	Class Length in Weeks	Class Start and End Dates	Students Must Demonstrate Participation
Main Full Term	16 (West O’ahu: 15)	August 26 – December 20 (West O’ahu: Aug 26 – Dec 13)	August 26 – September 3
Distance Learning: 1st 5 Weeks	5	August 26 – September 27	August 26 – 27
Distance Learning: 2nd 5 Weeks	5	September 30 – November 1	September 30 – October 1
Distance Learning: 3rd 5 Weeks	5	November 4 – December 6	November 4 – 5
All other classes	Varies	Login to STAR GPS or Search for the course on Class Availability	During the late ADD period for the class

*If your instructor is using the Laulima Weekly Engagement feature, the participation requirement may be met by submitting the Week 1 Assignment.

Tutorials

Laulima

Some instructors may opt to use Laulima to document student participation in their class. If your instructor has chosen to do so, they will ask you to submit the Week 1 Assignment in Laulima. If you submit the assignment by the deadline, you will have met the participation requirement according toExecutive Policy 7.209.

- - Submit the Week 1 Assignment (PDF)
  - Contact your instructor to find out if they are using this optional Laulima feature.

Star

As previously mentioned under the General Steps for Students section, if you are reported as non-participating, you will be notified by email. You will also see a temporary “X” grade assigned to your class in STAR. This “X” grade will remain until you are administratively dropped from the class.

- - Identify classes where you have been marked as non-participating (PDF)
  - View start and end dates for each class (PDF)

Frequently Asked Questions

1. What is the definition of “participation verification”?

“Participation verification” is the term used to document when a student has participated in an academically related activity in a course by the late registration deadline.

“Participation” includes, but is not limited to:
1. Attending a synchronous class, lecture, recitation, or field or laboratory activity, physically or online, where there is opportunity for interaction between the instructor and students;
2. Submitting an academic assignment;
3. Taking an assessment or an exam;
4. Participating in an interactive tutorial, webinar, or other interactive computer-assisted instruction;
5. Participating in a study group, group project, or an online discussion that is assigned by the institution;
6. Interacting with an instructor about academic affairs
“Participation” does not include activities where a student may be present, but not academically engaged, such as—
1. Living in institutional housing;
2. Participating in the institution’s meal plan;
3. Logging into an online class or tutorial without any further participation;
4. Participating in academic counseling or advisem*nt

2. Why is this required and can I choose not to participate?

Campuses are required by federal regulations to verify the participation of students in their classes.In accordance with Executive Policy 7.209, all students in the University of Hawai’i system are required to establish “participation” to ensure that they are not dropped from their class(es).

3. What if I am unable to participate within the required time period but I want to remain registered in the class?

If you know beforehand that you will be unable to participate in the first few days of class, please contact your instructor(s) ahead of time.

4. How do I know if I have been marked as non-participating in any of my classes?

If you have been identified as non-participating, you should receive an email notifying you of your status. You will also see a temporary “X” grade assigned to your class in your STAR account. This “X” will remain until you are administratively disenrolled from your class.

5. What do I do if my instructor mistakenly marked me as non-participating?

If you participated in class and were mistakenly marked as non-participating (“X” grade is assigned) or have already been disenrolled, click on the campus below where your class is offered. The process to request reinstatement varies by campus. If you are requesting to be reinstated in more than one class and the campus requires you to complete an online form, you must submit one form per class. This request will first be routed to your instructor so they can verify your participation status. You will be notified by email once your request has been approved/denied.

Hawai’i Community College

If an error occurred, students will request reinstatement directly to the faculty, and if approved, the faculty member will remove the “X” grade in MyUH prior to the deadline. If faculty approval is given after the reporting deadline, the faculty member will complete the Hawaii Community College – Participation Verification Class Reinstatement Request Form. The form will then be routed to the Vice Chancellor for Academic Affairs for final approval. Once the final approval is received, the Registrar will complete the action of the student being reinstated. The faculty and student will receive notification of reinstatement.

Honolulu Community College

Students will request reinstatement directly to the faculty and if approved, the faculty member must complete the Honolulu Community College – Participation Verification Class Reinstatement Request form. The form will then be routed to the Interim Vice Chancellor for Academic Affairs then the Registrar for appropriate action. Once the form is processed, the faculty member and student will receive a notification of the reinstatement.

Kapi’olani Community College

Students will request reinstatement directly to the faculty and if approved, the faculty member must complete the Kapi’olani Community College – Participation Verification Class Reinstatement Request form. The form will then be routed to the Interim Vice Chancellor for Academic Affairs then the Registrar for appropriate action. Once the form is processed, the faculty member and student will receive a notification of the reinstatement.

Kaua’i Community College

Students will request reinstatement directly to the faculty and if approved, the faculty member must complete Kauai Community College-Participation Verification Class Reinstatement Request form. The form will then be routed to the Vice Chancellor for Academic Affairs then the Registrar for appropriate action. Once the form is processed, the faculty member and student will receive a notification of the reinstatement.

Leeward Community College

In the event that a student is identified as a non-participant in error, students must immediately contact their instructor to request reinstatement. If the request is made and approved prior to the faculty certification deadline, the instructor will remove the “X” grade to allow the student to remain enrolled in the course. If faculty approval is given after the reporting deadline, the faculty will submit a form to the Vice Chancellor for Academic Affairs for approval. If approved, the form will be routed to the Registrar for appropriate action. The student will receive notification once the reinstatement has been completed.

UH Maui College

Prior to the faculty certification deadline, students may request reinstatement directly to the instructor, and if approved, the instructor will remove the “X” grade in MyUH. If faculty approval is given after the certification deadline, the student must complete the Maui College – Participation Verification Class Reinstatement Request Form. The form will then be routed to the instructor, the Vice Chancellor of Academic Affairs and then the Registrar for appropriate action. Once the form is processed, the instructor and student will receive a notification of the reinstatement.

Windward Community College

You must request reinstatement by contacting your instructor directly. If you were dropped from your course after the faculty certification deadline, your request will be submitted to the Vice Chancellor of Academic Affairs and the Registrar for review and approval. You will be notified of the final decision via email.

University of Hawai’i at Hilo

Any student identified as non-participating will be administratively dropped by the Office of the Registrar after the reinstatement deadline. Reinstatement deadline: varies by class
Students requesting reinstatement must complete the Participation Verification Exemption Request.

Summer 2024 Faculty Certification Dates

Part of Term	Term Dates	Faculty Certification Period	Be approved for continued enrollment	Registrar Processing
Part of Term	Term Dates	“X” grade is assigned	Be approved for continued enrollment	Registrar Processing
1	5/20/24 – 8/9/24	5/22/24 – 6/3/24	6/8/2024	6/10/2024
6A6	6/1/24 – 6/30/24	6/3/24 – 6/8/24	6/10/2024	6/12/2024
6A7	6/16/24 –7/26/24	6/18/24 – 6/23/24	6/25/2024	6/27/2024
6A8	6/3/24 – 8/9/24	6/5/24 – 6/10/24	6/12/2024	6/14/2024
6B6	6/10/24 – 6/18/24	6/10/24 – 6/11/24	6/13/2024	6/17/2024
6B7	6/3/24 – 7/3/24	6/5/24 -6/10/24	6/12/2024	6/14/2024
7A7	7/1/24 – 7/12/24	7/3/24 – 7/08/24	7/10/2024	7/12/2024
7B7	7/15/24 – 7/26/24	7/17/24 – 7/22/24	7/24/2024	7/26/2024
SS1	5/20/24 – 6/28/24	5/22/24 – 5/27/24	5/29/2024	5/31/2024
SS2	7/1/24 – 8/9/24	7/3/24 – 7/8/24	7/10/2024	7/12/2024

University of Hawai’i at Mānoa

You must request reinstatement by emailing your instructor directly, if you were dropped from your course after the faculty certification deadline. Your request will then be submitted to the Office of the Vice Provost for Academic Excellence and the Office of the Registrar for review and approval. You will be notified by email of the final decision, whether approved or denied.

University of Hawai’i at Mānoa – Outreach College

You must request reinstatement by emailing your instructor directly, if you were dropped from your course after the faculty certification deadline. Your request will then be submitted to the Office of the Vice Provost for Academic Excellence and the Office of the Registrar for review and approval. You will be notified by email of the final decision, whether approved or denied.

University of Hawai’i – West O’ahu

Any student identified as non-participating will be administratively dropped by the Office of the Registrar after the Faculty Certification Period ends. Students requesting reinstatement must complete the UH West O’ahu – Participation Verification Class Reinstatement Request form by the posted deadline and faculty approval is required.

Summer 2024 Deadlines to Request Reinstatement

Part of Term	Term Dates	Faculty Certification Period “X” grade is assigned	Disenrollment	Student Reinstatement Deadline
1	5/20/24 – 8/9/24	5/22/24 – 5/27/24	5/28/24	5/31/24
SS1	5/20/24 – 6/28/24	5/22/24 – 5/27/24	5/28/24	5/31/24
XA	5/20/24 – 7/26/24	5/22/24 – 5/27/24	5/28/24	5/31/24
XB	6/3/24 – 8/9/24	6/5/24 – 6/10/24	6/11/24	6/14/24
6H7	6/10/24 – 7/19/24	6/12/24 – 6/17/24	6/18/24	6/21/24
6A8	6/10/24 – 8/9/24	6/12/24 – 6/17/24	6/18/24	6/21/24
6K6	6/13/24 – 6/27/24	6/15/24 – 6/20/24	6/21/24	6/26/24
5B	7/1/24 – 8/2/24	7/3/24 – 7/8/24	7/9/24	7/12/24
SS2	7/1/24 – 8/9/24	7/3/24 – 7/8/24	7/9/24	7/12/24

6. If I am disenrolled from one or more classes, what happens next?

If you are receiving some type of financial aid (i.e. Pell Grant, scholarships, veterans benefits, etc.), contact that office directly. If you are a student employee, contact your supervisor. To understand the impact this may have on your academic journey, please schedule an appointment with your academic advisor. Also, if you have been disenrolled from ALL of your classes, you will need to reapply for admission should you wish to register for classes in the following semester. Contact the Registrars/Records Office at your home campus for further details.

7. Why might I be disenrolled from a class where I have established participation?

There are different types of dependencies that can exist between classes. These include corequisites where Class A must be taken in the same semester as Class B. This is a common requirement for science lecture and lab classes. When a student is disenrolled from Class A due to non-participation, the student is now ineligible to remain in Class B because they no longer meet the corequisite requirement. The student must then also be disenrolled from Class B, regardless of whether they established participation in that class.

8. Why might I be disenrolled from a class that has not yet started?

There are different types of dependencies that can exist between classes. These include prerequisite courses where a class offered in the first half of the semester (ex. Class C) must be completed in order to take a class offered in the second half of the same semester (ex. Class D). When a student is disenrolled from Class C due to non-participation, the student is now ineligible to remain in Class D because they no longer meet the prerequisite requirement. The student must then also be disenrolled from Class D, even though it has not yet started.

9. Who can I contact if I still have questions about Executive Policy 7.209?

Should you have additional questions, please contact your Academic Advisor.

Participation Verification for Students | MyUHINFO (2024)